Office Coordinator, Adult Services – Topeka, KS

Type: Full-time

Send resume to:

Ramona Macek
3500 SW 10th Ave.
Topeka, Kansas 66604

Phone: 785-272-4060

Email: rmacek@capper.org

Click here to apply online for this position through HR Partners.

Summary:

The primary function of the Office Coordinator is to provide clerical and accounting support for the Capper Foundation Adult Services management staff. The Office Coordinator deals with a diverse group of internal and external customers while planning, prioritizing and organizing a diversified workload and updating office practices and procedures.  

Basic Responsibilities:

  • Communicates verbally and electronically with people receiving services, their family members, guardians, agency staff and other community providers.
  • Provides administrative support to adult services staff, including organizing, filing, creating spreadsheets and maintaining appropriate paperwork related to Adult Services programs.
  • Responsible for persons supported banking transactions that includes online banking, check writing and electronic fund transfers for the designated people supported residentially.
  • Reconciles checkbooks monthly for designated persons supported residentially utilizing accounting systems.
  • Assists persons supported and/or guardians to complete and submit Medicaid, Vision and Social Security benefits paperwork as applicable.
  • Creates and designs charts, tables, graphs and other materials. Proofread for spelling, grammar and layout updates as appropriate.
  • Establishes, maintains and updates the electronic and paper filing system.
  • Utilizes and maintains web based systems for persons supported documents.
  • Maintains and orders appropriate level of office and program supplies.
  • Records day service attendance for persons supported.
  • Complete special projects as requested.
  • Handles confidential information, works independently and as a team.
  • Performs all other duties as assigned.

Qualifications:

  • High School diploma required. Associates degree preferred.     
  • Three (3) years clerical and accounting experience preferred.
  • Knowledge and work experience utilizing accounting systems.
  • Maintain a valid Kansas Driver’s License with an acceptable driving record.
  • Read, write and speak fluent English.
  • Pass background checks and drug test per agency procedures.
  • Knowledge of Microsoft Office and ability to learn agency specific software required.

Additional Notes:

Please see the PDF document for the complete job description.