Office Coordinator, Adult Services – Topeka, KS

Type: Full-time

Send resume to:

Ramona Macek
3500 SW 10th Ave.
Topeka, Kansas 66604

Phone: 785-272-4060


Click here to apply online for this position through HR Partners.


The primary function of the Office Coordinator is to provide clerical and accounting support for the Capper Foundation Adult Services management staff. The Office Coordinator deals with a diverse group of internal and external customers while planning, prioritizing and organizing a diversified workload and updating office practices and procedures.  

Basic Responsibilities:

  • Communicates verbally and electronically with people receiving services, their family members, guardians, agency staff and other community providers.
  • Provides administrative support to adult services staff, including organizing, filing, creating spreadsheets and maintaining appropriate paperwork related to Adult Services programs.
  • Responsible for persons supported banking transactions that includes online banking, check writing and electronic fund transfers for the designated people supported residentially.
  • Reconciles checkbooks monthly for designated persons supported residentially utilizing accounting systems.
  • Assists persons supported and/or guardians to complete and submit Medicaid, Vision and Social Security benefits paperwork as applicable.
  • Creates and designs charts, tables, graphs and other materials. Proofread for spelling, grammar and layout updates as appropriate.
  • Establishes, maintains and updates the electronic and paper filing system.
  • Utilizes and maintains web based systems for persons supported documents.
  • Maintains and orders appropriate level of office and program supplies.
  • Records day service attendance for persons supported.
  • Complete special projects as requested.
  • Handles confidential information, works independently and as a team.
  • Performs all other duties as assigned.


  • High School diploma required. Associates degree preferred.     
  • Three (3) years clerical and accounting experience preferred.
  • Knowledge and work experience utilizing accounting systems.
  • Maintain a valid Kansas Driver’s License with an acceptable driving record.
  • Read, write and speak fluent English.
  • Pass background checks and drug test per agency procedures.
  • Knowledge of Microsoft Office and ability to learn agency specific software required.

Additional Notes:

Please see the PDF document for the complete job description.