Office Coordinator, Adult Services – Topeka, KS
Type: Full-time
Posted: May 11, 2022 / Last Updated: May 11, 2022
Summary:
The primary function of the Office Coordinator is to provide clerical and accounting support for the Capper Foundation Adult Services management staff. The Office Coordinator deals with a diverse group of internal and external customers while planning, prioritizing and organizing a diversified workload and updating office practices and procedures.
Basic Responsibilities:
- Communicates verbally and electronically with people receiving services, their family members, guardians, agency staff and other community providers.
- Provides administrative support to adult services staff, including organizing, filing, creating spreadsheets and maintaining appropriate paperwork related to Adult Services programs.
- Responsible for persons supported banking transactions that includes online banking, check writing and electronic fund transfers for the designated people supported residentially.
- Reconciles checkbooks monthly for designated persons supported residentially utilizing accounting systems.
- Assists persons supported and/or guardians to complete and submit Medicaid, Vision and Social Security benefits paperwork as applicable.
- Creates and designs charts, tables, graphs and other materials. Proofread for spelling, grammar and layout updates as appropriate.
- Establishes, maintains and updates the electronic and paper filing system.
- Utilizes and maintains web based systems for persons supported documents.
- Maintains and orders appropriate level of office and program supplies.
- Records day service attendance for persons supported.
- Complete special projects as requested.
- Handles confidential information, works independently and as a team.
- Performs all other duties as assigned.
Qualifications:
- High School diploma required. Associates degree preferred.
- Three (3) years clerical and accounting experience preferred.
- Knowledge and work experience utilizing accounting systems.
- Maintain a valid Kansas Driver’s License with an acceptable driving record.
- Read, write and speak fluent English.
- Pass background checks and drug test per agency procedures.
- Knowledge of Microsoft Office and ability to learn agency specific software required.
Additional Notes:
Please see the PDF document for the complete job description.